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Meetings in progress 
Organise a meeting

Circulating the minutes

The minutes of the previous meeting should be circulated with the notice for the next meeting. Minutes are circulated to all meeting attendees, including guest speakers and those 'in attendance'. Minutes should be circulated to all membes of the group whether or not they attended the meeting. Minutes may also be circulated to other staff or committees for information.

[Picture of a pigeon flying with a note attached to its leg. The note is labeled, 'Minutes of the meeting.']Recording outcomes

Decisions must be reported and the minutes of meetings are part of that reporting process. How do these decisions get reported?

Outcomes may be reported in different ways and by different media (print or online), such as

  • annual reports
  • other business reports
  • articles for publication, either internal or external
  • websites – on the Internet for external users to view
  • via the organisation's intranet for internal notification
  • emails
  • summaries for presentations or conferences
  • tender documents and contracts
  • media releases
  • speeches.

Circulating the minutes
Llisten to or read these scene from ValleyView Publishing.

How should this information be reported?

You may wish to refer to some of the material listed in the Further resources section in the ValleyView Intranet or Library.

Submit your response to the ValleyView Meeting room, under the topic Recording minutes, and ask for comments to be posted back. Make sure you respond to at least one other posting.

Use the menu below to continue.

Meetings in progress
Organise a meeting

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