Notifying participants 

Usually, a regular meeting will take place at the same time and location on each occasion. This is an advantage for the participants because they know to plan for that time slot in their schedules. For an informal meeting, a telephone call or email message is usually all that is needed.

For both formal and informal meetings, the purpose of giving notice is to allow the participants time to prepare and consider their contribution and response.

Notice of meeting

If you are organising a formal meeting, you are required to give 'due notice' or 'notice of meeting'. Under law, the notice of a company meeting is critical. Without 'due notice', the meeting may be rendered 'null and void'.

Notice must be given to all members. You must provide printed details of the meeting, together with any documents or papers, including the agenda. Locate the Notice of meeting for ValleyView's Annual General Meeting on the ValleyView Website.

Your company is incorporated in Australia and publicly listed on the Australian Stock Exchange. The Corporations Act 2001 indicates that for such companies, a minimum of 21 days notice of meetings of the company's members is required. Your company's constitution indicates a minimum of 28 days notice of meetings of the company's members. How much notice are you required to give?

28 days notice

21 days notice

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 Setting up a meeting