Meeting style and structure

Asynchronous communication: different time –same location or different time – different location

Asynchronous communication is often managed using collaboration software, such as:

bulletin boards and threaded discussions
desktop/non-real time conferencing
workflow/process management
email
group calendaring
scheduling and group document management.

Advantages Disadvantages

Advantages of different time – same location or different time – different location (asynchronous communication)

Time and cost savings.

Participants need not leave their workstations.

Can allow for a larger audience to participate.

Can have secure password access.

Can be searchable.

Allows for persistent information.

Disadvantages of different time – same location or different time – different location (asynchronous communication)

For participants used to speaking, written communication at meetings may be a challenge.

Protocols must be established to minimise irrelevant or offensive materials.

Some systems are used inappropriately, for example, email is often used for the transport of data via attachments, when shared document systems would be more appropriate.

Need a critical mass of users before these systems are effective.

Find three examples of real time online meeting products (for example, Microsoft NetMeeting).

Which one would you choose for a workplace? Why?

If you already use an online meeting product, describe the advantages and disadvantages of your program. Post your response to the ValleyView Meeting room, under the topic Online meeting products, and compare it with others.

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Meeting style and structure

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