An effective Chair

The person who controls the meeting is referred to as being 'in the chair', and is usually referred to as the Chair.

The Chair of the board of directors of a small company is usually the owner of the company. In larger companies the Chair of the board of directors will be a person elected to the position by shareholders. A Chair may hold the position according to their role in an organisation; for example, a manager of a workgroup may chair meetings of that group. In community organisations and clubs a Chair may be elected by the membership. Informal or ad hoc meetings may elect a Chair at the start of the meeting.

In all cases, the capabilities of the person at the helm will determine whether the meeting is going to be successful – the Chair can 'make or break' a meeting.

The role of the Chair is to serve the meeting's purpose by preserving order and ensuring proceedings are conducted properly. The Chair is required to facilitate decision-making and the transaction of business by:

• outlining issues 
• clarifying motions and amendments, especially after prolonged debate 
• guiding and regulating debate 
• moving the discussion forward 
• keeping the group focused 
• progressing through the agenda systematically, ensuring all items are covered 
• summarising progress at regular points during and at the conclusion of the meeting 
• putting each motion to the vote 
• overseeing the vote and declaring the result 
• ensuring the minutes are complete and accurate. 

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  Meeting style and structure