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Organise a meeting   Developing an agenda   

Planning the agenda

Every participant should have an opportunity to contribute to the agenda. Planning an agenda may be as simple as posting a notice on a bulletin board and allowing participants to write down any items they want to discuss. In some cases, the agenda may be drawn up in the first few minutes of the meeting; however, for a formal meeting, an agenda should be included with the notice of meeting.

It is important to consider the timing of distrbuting the meeting agenda so that participants have ample time to prepare for the meeting.

There are three important consultative tasks you should undertake when planning a meeting agenda:

  1. include the questions and concerns raised at the last meeting and in the period before the next meeting
  2. consult with the executive and chairperson
  3. refer to the minutes of the previous meeting and include all those items which required follow-up.

With formal meetings, such as an annual general meeting (AGM), the agenda should be distributed with the notice of meeting. How would you call for items for inclusion on a formal meeting agenda? Use the ValleyView Meeting room to compare this with what happens in other workplaces. Use the topic, Planning the agenda.

Keep a record of your answer.

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Organise a meeting   Developing an agenda  
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